Going Paperless in Less than 90 Days
Going Paperless in Less than 90 Days
Today’s market requires businesses to stay agile and access information quickly. When your business is paperless, all documents are captured and stored securely. We might point out that the term is paperLESS, not paper-free. It’s unlikely that today’s culture is going to be completely free of paper any time soon (but, hey, prove me wrong!). Digitizing information stored in protected digital archives means less paper in the office, no more lost documents, and overflowing file cabinets.
In 90 days or less, with the assistance of the Dash team in partnership with your team, you can install, implement, and utilize a paper-LESS office. We have been assisting companies for over 20 years to digitize their documents. When documents are organized and secured, achieving compliance standards is greatly simplified and expedited.
Remote location equipped.
Compliance standard complete.
= Your business can create a paper-LESS office (still a little paper, just a lot LESS!) by prioritizing the need to digitize the information. Sometimes this means taking a deeper look at your processes and workflows. Ask each team in your organization where a paper-LESS office could be created. What processes could be improved and move quicker with digital information?
= Once the processes and workflows are reviewed, get excited because now the change takes place! All the teams are on board and not only are there cost savings with less paper but there are also now time savings! Finding documents quicker and safer. Review what teams will be moving to a paper-LESS office first, second, third, etc. We’ve found here at Dash that we can roll out DASH DDX™ Document Automation quickly across an organization, one team at a time. We’ll work closely with your IT team to install and train your teams.
= Everyone is trained, and teams are utilizing DASH DDX™ to upload, view, and share documents across the organization. Information is moving quickly. The information is secure and archived. One team at a time, the document management tool is rolled out to all teams across your organization. No more file cabinets (more space back!), less printer and ink upkeep (money savings!), and reduced time digging for files in folders (time savings!). 90 days, only 3 months. Your business can be paper-LESS.
DASH DDX™ provides complete document archiving, document storing, and document searching for organizations that require a safe, secure repository for the most important business information. Store scanned documents, PDFs, emails, pictures, and almost any other kind of file. Natural disasters or malicious attacks can destroy unprepared organizations. Secure archiving supports your disaster recovery processes to help you bounce back from unforeseen catastrophes. Every document capture, version, and annotation is logged for complete traceability, and every workflow step is recorded for process transparency. Auditing has never been faster and more complete.
Which documents can DASH securely archive? Some examples…
Finance and Accounting
- Customer Invoices
- Supplier Invoices
- Purchase orders
- Shipping receipts
- Bills of lading
- Budget spreadsheets
- Certifications and credentials
- Tax documents
- Expense reports
- Contracts and templates
- Operating procedures
Sales & Customer Service
- Sales Orders / Acknowledgements
- Product datasheets
- Marketing brochures
- Presentations and proposals
- Final Drawings (Revision controlled!)
Companies invest in a document management system for a variety of reasons: some need to manage a growing workload, while others seek to reduce tedious, manual tasks. Many collaborative tasks require document processing and improving their efficiency thus driving a significant impact on your company’s bottom line.
If you want to capture significant ROI with your solution, start by calculating your savings, and choose the best opportunities for your business. Prioritize your implementation using that information: generally focusing on the biggest payback early. But always consider that the first phase should be a relatively simple one to test your assumptions and to get accustomed to the new tools – and not get too bogged down in volume. Then tackle the harder areas that probably have the larger payback.
Learn more about what processes to digitize and how to turn your business into a paperless office.
A document management system implemented for your organization can dramatically change the future of your business. Can you imagine your business’s success in the next 90 days? We’re here to help!
About the Author:
Stephanie is the marketing guru at DASH. For over 20 years, DASH has been authoring, delivering, and supporting DASH DDX™ and DASH AP Robot™, its ERP-integrated software to small and mid-sized manufacturing and distribution companies throughout the USA and beyond.
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