No need for file cabinets.

Driving to work the other day, I saw a sign that said, “Road Closed.”

Well, that’s new. A road I regularly drive (and it’s a busy road that goes right through the heart of the city!) was closed for the foreseeable future. Things I started asking myself… “How could they close this road? And for how long? What new road will I take to get to my destination?”

Time to pivot. Take the next best route.

What I felt that day (and for 4 more weeks after that till the road was finished!) a lot of businesses are feeling right now. The changes that the pandemic introduced prompted organizations to pivot and reallocate resources to stay in business. How do we stay profitable and maintain a solid business during this “road closed” time?

Businesses across the country have implemented a team to analyze and reduce business risks. This one was a BIG one. There were a lot of new risks. A lot of changing and moving pieces. How do we get the right information to the right people across multiple locations and teams working remotely?

How you can reduce your business risks…

Great question.

Finding a solution to create a safe paperless office (goodbye file cabinets!) has reduced business risks for countless organizations over the 20+ years we’ve been around. And, now more than ever the investment is a great business move.

Here are the top 3 benefits of moving to a paperless office to reduce risks:

1. Real-time access to data.
2. Secure database to regulate users and permissions.
3. Documents are electronic (won’t get lost!) or damaged in a natural disaster.

Real-Time Access to Data

Organizations across the globe are addressing the priority of access to real-time data. To remain competitive in this marketplace, real-time data is a critical factor. Making decisions quickly. The right information can allow teams to make strategic decisions quicker than their competition.

Real-time decision-making can also allow businesses to take advantage of online sales and explore new markets. With the boom of online sales, inventory levels need to be carefully managed and controlled across multiple locations. This can all be done with current and accurate data.

Overall improvement for the business in operational efficiency, productivity, and total ROI of the business. We chatted LIVE about how to calculate your ROI here on LinkedIn.

Secure Database

Secure software solutions are set up tightly to ensure the right users see the right documents. The software can stand alone or integrate into an ERP solution to house lots of information and programs. Securing your information so that critical documents aren’t lost, damaged, misplaced, or destroyed. The nightly backups and data integrity help ensure that if a disaster were to happen, your information is protected.

Electronic Documents

Over the last 2 years, businesses saw a rise in the remote workforce. Because of that, there was a sudden need to access information electronically. Companies that could provide remote work capabilities to employees found their business kept moving along smoothly. Those that didn’t move as fast electronically, found there were lots of hurdles. The drive to automate processes also increased. The ability to seamlessly move an order from the procurement stage to the warehouse is now a necessity in today’s world. Imagine invoices rolling in and the team can process each invoice in the system in under a few minutes. Saving time and money. Now the business workflows provide the availability and accessibility to information they need. Those who had real-time access to data could connect directly with customers and suppliers address immediate needs and build their business.

In conclusion, if you feel like you just saw the “Road Closed” sign on your way to work, don’t fret. Document automation solutions are out there for your business to scale your workflow and allow access to the right people at the right time from anywhere in the world. Reducing your business’s risks. Solutions can take less than a month to implement. The time is right. Our team is here to help!

About the Author:

Stephanie is the marketing guru at Dash. For over 20 years, Dash has been authoring, delivering, and supporting Dash DDX™, its ERP-integrated Document Automation software to small and mid-sized manufacturing and distribution companies throughout the USA and beyond.

Excited about what you read? We want to hear from you! Let’s chat! Fill out our form and we’ll be in touch!