AP Journey…Part 1

The AP Journey…

Part 1

You’ve considered automating your Accounts Payable (AP) at your organization, but you’re not sure your workload can be automated? You’re short on routine and overflowing with unique invoices and exceptions. Sound familiar?

You’ve glanced around and see piles of papers and the AP team gets a lot of odd things thrown their way.

In your head, you may have already written off the idea that you could automate anything. If everything is different, how could a robot help me read and analyze data?

Well, you’re not alone. And you’re on the right path asking the question:

If you had a robot to do some of the work for you, where could you benefit?

 

It could be taking baby steps to start streamlining and automating what you can, knowing that each month you use the robot, you can increase what gets read and analyzed. What if you started with just 20 invoices a week? Just to see what that looked like and how your team worked through them.

#1 = So, what if this robot could reduce your team’s effort by just 15% in the first month?

And then as they get the hang of it start using the robot more frequently… their reduction in invoice work now 20%, 25%, or 30%? What if the robot is the start of something great (remember, you don’t have to be great to start, you just have to start to become great). Eventually, you start to identify suppliers that are the problems. You spend a little of the time you’ve already saved to work with them to smooth out their invoices – further reducing friction in the process. And things snowball. It’s a win for your team to spend a little effort to achieve incremental gains, then do it again and expand from there.

#2 = What if the robot could improve data accuracy?

The Dash AP Robot is that robot. It can extract and read data on an invoice, so even if to start, it could improve data accuracy (here’s another blog article on details on how that works) and your team could still perform all the matching. So even if automation isn’t your initial goal, you could have it read and input most of the data on many of your invoices every day. That, over time, could really add up to some potential savings, employee satisfaction, and overall data integrity.

And let’s not forget the unique circumstances that involve a human touch, and natural intelligence. That will never go away. There will always be a need for those special suppliers and circumstances that will need a closer look. So, as best as you can, begin to automate those suppliers that are easy to process and go right through your ERP posting service. It’s OK and realistic to accept that there will still always be some that need the special touch.

You can still benefit from the robot in reduced labor and mistakes.

Small and medium-sized businesses can benefit from the Dash AP Robot. We’ve built this tool specifically for SYSPRO users, so it’s directly integrated into your system and real-time data. We’d welcome the opportunity to learn more about your workflows in AP and see if we might be a good match for your team in today’s world and working together to build stronger businesses tomorrow. We’ve been here for 20+ years, we’re here for the long term.

 

Want to learn more? Click here. We’d be happy to share more information through a demo with you.

About the Author:

Stephanie is the marketing guru at Dash. For over 20 years, Dash has been authoring, delivering, and supporting Dash DDX™, its ERP-integrated Document Automation software to small and mid-sized manufacturing and distribution companies throughout the USA and beyond.

 

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