ACCOUNTS PAYABLE AUTOMATION

VISIBILITY

Automating accounts payable in this way gives users visibility into bill activities, statuses, and ownership with greater transparency and accountability. Audit-ready histories of approved bills are stored locally in your Enterprise Resource Provider, and invoices can be downloaded anytime.

Our AP Automation software solution uses Artificial Intelligence (AI) technology to automate AP invoice processing. Hello, accounts payable team – you’re going to LOVE this tool!

Accounts Payable Automation or AP Automation is a technology system used by accounting teams to automate accounts payable invoice processes.

Automating AP will streamline processes such as purchase order (PO) matching and three-way matching against goods or services delivered. And to take it up another level, you can expect the identification of duplicate invoices, mismatch notifications, and other fraud prevention functionality.

The Dash™ AP Robot is used by the accounts payable team to streamline invoice processes, add more control over internal processing functions with tracking functionality, and improve the speed at which vendor invoices are processed. This automated invoice processing system helps the accounts payable team automate the capture, coding, and sending of invoices for approval in addition to automatically assigning approvers and pushing invoices into financial systems for payment.

Consider the following questions when considering costs:

• How long does it take on average to pay an invoice?
• How long does it take to verify and approve an invoice?
• How much does it cost to process an invoice?
• How often are you late on your payments?
• How often do you take advantage of early payment discounts?
• How often do you issue duplicate payments?

The beauty of a paperless AP function (beyond saving trees!) is that once everything is digital, invoices are turned into actionable data for automation workflows, integration capabilities, and unified communication on top of the invoice.

For instance, let’s say you have an invoice in your system that needs verification. If the purchase order (PO) can be pulled from your integrated accounting system, Dash™ AP Robot will help match your invoice data to the PO to ensure it’s valid. Thereby, providing your approvers with sufficient documentation to make a faster decision on the invoice itself.

Make invoice communications easy

Have you ever had that terrible feeling that you’ve already received approval for a bill but just can’t seem to find the proof? Or worse, that you’ve received information about an invoice that makes you question its legitimacy, but again, can’t find the documentation.

Digging through emails, texts, and voicemails is not only a time-consuming and frustrating experience, it’s totally unreliable.

If you’re going to have conversations about an invoice in your organization, you really want to make sure that all those communications take place in an easy-to-use and central location which can be referenced later. This is also available in DASH™ AP Robot, where all invoice communications are centralized from comments and questions to responses. This not only makes invoice communications easy since every invoice is provided with context, but it also helps with accountability.

Dash™ AP Robot will align with your invoice processing approval workflows. Moreover, in the case someone left the company or is on family leave, it’s extremely easy to add/remove approvers. Once routed for approval by AP, the invoice is sent to the appropriate approver(s) and in the correct order. Using automation for routing approvals, including follow-up notifications, can dramatically reduce the amount of time it takes to get an invoice approved.

With the DASH™ AP Robot, invoice processing is centralized where all approvals and communications happen ‘on top’ of the actual invoice, so if there’s an issue that needs to be addressed, the processor or approver can write notes within the context of the actual invoice—no more digging through separate emails to find out why something hasn’t been approved yet.

Data capture and extraction

If you have your invoices coming in electronically—great! DASH™ AP Robot is suited to help capture and extract that data with no human intervention. That’s right; your team doesn’t have to manually key in data anymore!

Manual data entry is not only tedious for your team, but it’s also time-consuming and prone to typos and human errors. On the other hand, software that’s designed to read and understand the data on an invoice is highly accurate and nearly instantaneous after learning your processes {yay DASH™ AP Robot!}.

With DASH™ AP Robot, you can also capture and extract supplier invoice data below the header, including individual or custom line items. And if for some reason your vendors aren’t sending electronic invoices yet, you can still scan your documents and the DASH™ AP Robot will extract the data with incredible accuracy {over 90%!}.