ACCOUNTS PAYABLE AUTOMATION
Increase productivity. Reduce invoice processing time. Automated invoice processing.
Increase productivity. Reduce invoice processing time. Automated invoice processing.
The AP Robot™ will convert your invoice into data, check against the purchase order & receipts, verify a match, and then enter it into your ERP system for you! Streamline your Accounts Payable process.
A single interface for invoice control and approval.
Transform 100% AP data entry into exception-based data verification. What if you could free up your most precious resource, your people? The AP Robot™ can.
✔️ Receive invoice data electronically – eliminate manual data entry.
✔️ Invoices and purchase orders are matched by the software.
✔️ Exception handling optimized to reduce cycle times.
✔️ Approval & workflow tracked for full audit capabilities.
✔️ Duplicate and fraudulent invoices flagged.
Ready to get a quote? Pricing info here
Our AP Automation software solution, the AP Robot™, drives the reduction of costs associated with processing invoices. These costs are most often associated with labor, but also ultimately impact the cost of both employee retention and recruiting. The AP process can be very detailed and time-consuming… if not mundane work. Our AP Robot offers relief from some of that workflow by automating the majority of 3-way matching invoices, receipts, and Purchase Orders. If any information doesn’t match up across those 3 documents, the Robot will set the Invoice to the side for further review. This can save your AP team lots of time focusing the human attention primarily on exceptions while letting the routine items become more and more automated. Those routine invoices that match up and meet your ERP tolerances will be posted for you.
Automating accounts payable in this way gives users visibility into bill activities, statuses, and ownership with greater transparency and accountability. Audit-ready histories of approved bills are stored locally in your Enterprise Resource Provider, and invoices can be downloaded anytime.
Our AP Automation software solution uses Artificial Intelligence (AI) technology to automate AP invoice processing.
Automating AP will streamline processes such as purchase order (PO) matching and 3-way matching against goods or services delivered. And to take it up another level, you can expect the identification of duplicate invoices, mismatch notifications, and other fraud prevention functionality.
The AP Robot™ is used by the accounts payable team to streamline invoice processes, add more control over internal processing functions with tracking functionality, and improve the speed at which vendor invoices are processed. This automated invoice processing system helps the accounts payable team automate the capture and coding of invoices seamlessly.
The beauty of a paperless AP function (beyond saving trees!) is that once everything is digital, invoices are turned into actionable data for automation workflows, integration capabilities, and unified communication on top of the invoice.
For instance, let’s say you have an invoice in your system that needs verification. If the purchase order (PO) can be pulled from your integrated accounting system, AP Robot™ will help match your invoice data to the PO to ensure it’s valid. Thereby, providing your approvers with sufficient documentation to make a faster decision on the invoice itself. Seamlessly integrate your data with smrtr.
Suppose you have your invoices coming in electronically—great! AP Robot™ is suited to help capture and extract that data with no human intervention. That’s right; your team doesn’t have to manually key in data anymore!
Manual data entry is not only tedious for your team, but it’s also time-consuming and prone to typos and human errors. On the other hand, software that’s designed to read and understand the data on an invoice is highly accurate and nearly instantaneous after learning your processes [yay AP Robot!™].
With AP Robot™, you can also capture and extract supplier invoice data below the header, including individual or custom line items. And if, for some reason, your vendors aren’t sending electronic invoices yet, you can still scan your documents, and the AP Robot™ will extract the data with incredible accuracy [over 90%!].
Find out how exceptionally well the robot handles exceptions.
“The time savings already using the AP Robot is crazy, why we did not do this before now is insane.”
Doug, Controller, Electronics Manufacturer
“AP Robot does the 3-way matching for me. I used to do everything manually, even filing. It was a lot. Now with DASH, it does all the entering, matching, and filing for me. Even our purchasing team can just go in and look up invoices in the archive in seconds. We now automate and successfully match 90% of all our invoices.”
Xia, Accounts Payable, Packaging Solutions
“AP Robot has removed a large portion of the data entry from our day… it allows us to focus on resolving issues between vendor invoices and PO’s instead of the data entry. We saw a 25% increase in the volume of AP year over year but thanks to AP Robot we are managing our AP process with the same employee resources.”
—Lisa, VP Finance, Induction Heating Solution
“I used to have to enter information 3 times to get it to all match up, now I just have to check the information and it’s done! It’s just a few clicks to check that all the invoices are posted for the day, and then I can move on to other important tasks for the day that requires my time.”
—Cheryl, Book Keeper, Plastics Engineering
“It took seconds, it’s a small desktop app that I installed on Cheryl’s computer, and it was instantly ready to use.”
—Brad, IT Manager, Plastics Engineering
“The number one thing I love about the AP Robot is the time it has saved me! By far the best thing ever. With the AP Robot, we also changed our process with our Buyers regarding how our variances are addressed and approved. By changing the process our purchasing team is approving price variances in record time. This allows for quicker communication with our suppliers to address any pricing concerns and avoids delays in paying invoices. I am sure our Suppliers are loving that as well.”
—Sonia, Accounts Payable, Electronics Device Manager
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